HRMS
Core Human Resource (HR) Software, or Human Resource Management Systems (HRMS), encompasses benefits administration, personnel tracking and payroll. These systems are also referred to as back-end HR systems since they help manage key administrative HR tasks, and are essentially the employee system of record. These core tasks are distinct from strategic HR tasks like performance management, recruiting, talent management, and learning management.
Modules of HRMS is largely divided into 4 major section
1. HR Admin
2. HR Service
3. Core Modules
4. Strategic Module
Time & Attendance Management Software:
Some of the main features in a time and Attendance management Software for HRMS include:
Integration with most types of attendance readers including biometric scanners
Calendar view for easy visualisation of employee attendance
Shift management platform with flexible, customisable scheduling
Employee hours management for shift based work and per hour payment
Management Software for overtime and other extra actions by the employee
Application facilities for holidays and short leave for employees
Integration with most types of attendance readers including biometric scanners
Calendar view for easy visualisation of employee attendance
Shift management platform with flexible, customisable scheduling
Employee hours management for shift based work and per hour payment
Management Software for overtime and other extra actions by the employee
Application facilities for holidays and short leave for employees
Leave Management Software:
The typical features of a Leave Management Software include:
Information on leave balance for any type of leave
Online leave applications with easy access
HoD and HR department are granted online approval rights
All levels of employees can view their leave balance
Leave cancellation request feature as well as extension
Customisable leave categories
Information on leave balance for any type of leave
Online leave applications with easy access
HoD and HR department are granted online approval rights
All levels of employees can view their leave balance
Leave cancellation request feature as well as extension
Customisable leave categories
Expense Management Software:
Managing your company’s expenses is something that is crucial to the company. This doesn’t just mean the expenses that the COMPANY makes, but rather the expenses of employees that they claim from the company later. This includes the management of all costs that are incurred when an employee makes business purchases. These include things like the purchase of new stocks from the company stores and so on. Business travel is also an integral part of expense management.
Some of the main features of an Expense Management Software are:
Fast submission of expense claims
Online expense claim forms
Quick approval of claims if necessary
Simple management without waste of paper
Full control for the employer
Some of the main features of an Expense Management Software are:
Fast submission of expense claims
Online expense claim forms
Quick approval of claims if necessary
Simple management without waste of paper
Full control for the employer
Loans and Advances Management:
The HRMS Loans and Advances Management offers a full range of automatic loan processing capabilities. Since most loans are processed and paid through the payroll of the person requesting them, it integrates the payroll system into the equation as well. This way, the accounts department need not worry about all of the different loan requests and having to manually calculate the payroll for each of the employees. When the loan management module is updated, so is the payment module and all of the other relevant modules. Employees can also use the ESS module to check out the status of their loans.
Some of the other features of the Loans and Advances Management include:
Configuration of loan options
Flexible payment options for loans
Online loan applications
Online approval from department heads and managers
Online approval from the HR department
Interest rate calculator
Some of the other features of the Loans and Advances Management include:
Configuration of loan options
Flexible payment options for loans
Online loan applications
Online approval from department heads and managers
Online approval from the HR department
Interest rate calculator
Corporate Travel Management:
Some of the main benefits of the Corporate Travel Management in an HRMS include:
Online request system for employees to ask for leave and travel plan approval
Online system for easy approval of the requests
Expense calculator for planning travel budget
Budget compiler and generator
Travel policy storage system sorted by category
Online request system for employees to ask for leave and travel plan approval
Online system for easy approval of the requests
Expense calculator for planning travel budget
Budget compiler and generator
Travel policy storage system sorted by category
Employee Self-Service Software:
This is basically a module that gives employees a greater level of control over their tasks and work profile, as well as information in the company. It allows workers to manage their own schedules and activities to optimise their own performance. This reduces the amount of work that the HR department of the company would have to do.
Some of the features that an Employee Self-Service Software system are: Management of employee’s personal files online
Access to the leave and attendance calendar and schedules
Connectivity from managers to their employees
Online routing system for leave requests, claims and workflow
Online help desk and management for grievances
Access to company forms and policies
Online social interactions such as birthdays and polls
Online resignation submission feature
Information directory for easy access to other employees’ contact details
Some of the features that an Employee Self-Service Software system are: Management of employee’s personal files online
Access to the leave and attendance calendar and schedules
Connectivity from managers to their employees
Online routing system for leave requests, claims and workflow
Online help desk and management for grievances
Access to company forms and policies
Online social interactions such as birthdays and polls
Online resignation submission feature
Information directory for easy access to other employees’ contact details
Grievance Management Software:
The problem with many industries is with a human element is the inability to prioritise. Because of this, issues that could be of grave importance are sometimes delayed for ever, until it becomes too much annoying to ignore. This can result in some very disgruntled employees. This can be easily fixed using a Grievance Management Software HRMS module
Some of the features of the typical Grievance Management Software in HRMS include, but are not limited to:
Tracking the status of employees who have submitted grievances, along with dates and outcomes
Mapping out steps in the grievance submission process for employees to track their status
Customisable categories for different complaints
Ability to add personalised notes and comments to each case
Ability to generate forms, attach contacts and supporting evidence etc.
Some of the features of the typical Grievance Management Software in HRMS include, but are not limited to:
Tracking the status of employees who have submitted grievances, along with dates and outcomes
Mapping out steps in the grievance submission process for employees to track their status
Customisable categories for different complaints
Ability to add personalised notes and comments to each case
Ability to generate forms, attach contacts and supporting evidence etc.
Document Share:
DMS (Documents Management Software) in an HRMS has is the company library, a dedicated space for the sharing of company documents between departments and even branches in different locations, all in the speed of a few clicks in most secured way. DMS offer document tracking services in order to see who has had access to certain documents within a time frame, as well as what they did with it. In addition to these, the exciting features of a document share module in HRMS include:
Company library for sharing across departmentsFeatured document tracker to see who has had access
Notification system to employees who need to submit documents
Privacy settings to enable access to select groups or individuals
Employee ID documents and payroll information storage
Claims Reimbursement Software:
This module is solution to the problems most employees and employers have when it comes to processing leave claims. Some of the features that are offered by the Claims Reimbursement Software in HRMS’ include:
Claim submission form generator for employeesCategory selection for easy sorting of claims
Payroll integration for quick addition of reimbursement
List of documentation for employees to check if they are eligible for claim
Status tracker for the claim processing
Employee Information Management System:
Employee information is built for businesses of any size, whether they are startups and all the way up to the larger corporations.The main features of Employee Information Management System HRIS include:
Document manager for employee details
Dedicated resource/asset tracker
Rewards and recognition system
Details about joining company
Job confirmation details
Profile of the employee
Details about the family and dependents (if any)
Medical history and insurance details
Document manager for employee details
Dedicated resource/asset tracker
Rewards and recognition system
Details about joining company
Job confirmation details
Profile of the employee
Details about the family and dependents (if any)
Medical history and insurance details
Organisational Reporting Chart System:
The Organisational Reporting Chart System in any company is a way of expressing the entire structure of the organisation in a simple, efficient and powerful way. Organisational Reporting Chart System in an HRMS is almost always streamlined for easy updating and removal of names as they come and go, or as new positions are created and old ones terminated.
Some of the main features of an Organisational Reporting Chart System in an HRMS include:
Providing a visual representation of the reporting structure within a company
Allows admin access to change structure
Categories different departments and individuals
Uses the HRIS to generate reports and employee profiles
Updates automatically with new employee data entries
Some of the main features of an Organisational Reporting Chart System in an HRMS include:
Providing a visual representation of the reporting structure within a company
Allows admin access to change structure
Categories different departments and individuals
Uses the HRIS to generate reports and employee profiles
Updates automatically with new employee data entries
Payroll Management Software:
Todays competitive business world right payroll is key for success. If this doesn’t happen there could be very severe fallback from the employees. The Payroll Management Software of an HRMS is allows business to create formulas involved in the calculation of an employee’s payroll. This greatly reduces the human error that has become all too common in these types of calculations.
Some of the basic features such as: Easy configuration tool for page elements
Easy formula builder and structure tool
Organisation of employees by pay grade
Income tax calculator with fast formula generation
Tax projection and deduction
Paycheque generation and configuration
Management for arrears and loans
Some of the basic features such as: Easy configuration tool for page elements
Easy formula builder and structure tool
Organisation of employees by pay grade
Income tax calculator with fast formula generation
Tax projection and deduction
Paycheque generation and configuration
Management for arrears and loans
Awards and Recognition System:
The Awards and Recognition System in the HRMS of a company allows the HR department to keep track of employees who are performing well.
Some of the important features like: Making sure that the best talent is attracted to the company
Offering a benefits package to engage with employees better
Define criteria for eligibility and rewards
Eliminates the need for spreadsheet management
Base reward selection on the mission of the business
Some of the important features like: Making sure that the best talent is attracted to the company
Offering a benefits package to engage with employees better
Define criteria for eligibility and rewards
Eliminates the need for spreadsheet management
Base reward selection on the mission of the business
Employee Exit Management:
An Employee Separation System in the HRMS is the perfect way to ensure that the process is done with as high a level of efficiency as possible. If the relevant data is captured in the right way, this process can be extremely streamlined through the use of the Employee Separation System in an HRMS.
features of an Employee Separation System include:: Covers different categories of employee separation
Form generation for easy application and data capture
Function to send reminders to relevant higher-ups within the company
Feedback feature for employees to share their opinions
Life cycle of process clearly defined in platform
features of an Employee Separation System include:: Covers different categories of employee separation
Form generation for easy application and data capture
Function to send reminders to relevant higher-ups within the company
Feedback feature for employees to share their opinions
Life cycle of process clearly defined in platform
Performance Management System:
It is beyond important to any organisation to keep their employees happy and motivated. In an HRMS, the performance management system is a crucial module.
Some of the best features of the Performance Management System include: Manage all reviews in an online storage system
Multiple language support and reflects local variation
Online guides for easy form creation and filling
Selective review system for each employee
Automatic notification for employees Real-time progress tracker
Some of the best features of the Performance Management System include: Manage all reviews in an online storage system
Multiple language support and reflects local variation
Online guides for easy form creation and filling
Selective review system for each employee
Automatic notification for employees Real-time progress tracker
Recruitment Management System:
The Recruitment Management System in an HRMS is one of the most important modules that commonly called an Applicant Tracking System (ATS), it is an integral part of the system. It makes the recruitment process so much more efficient. It also makes it far easier for the HR department to sort through all the applicants and properly identify and assess the most viable candidates. Custom-built forms can also be generated in order to make applications far more user-friendly.
features in the Recruitment Management System HRMS include:
Applicant sorting system
Easy entry of information with custom forms
Integrated workflow management systems
Wizards for easy setup by untrained HR officers
Configurable user access to areas of the ATS
features in the Recruitment Management System HRMS include:
Applicant sorting system
Easy entry of information with custom forms
Integrated workflow management systems
Wizards for easy setup by untrained HR officers
Configurable user access to areas of the ATS